Healthcare Supply Chain Management
efficientSC: Web Platform to Manage Medical Inventory
- IA PLANNING
- USER JOURNEY
- UX STRATEGY
- UX/UI DESIGN
- BRANDING
- TESTING
- Website
About efficientSC
efficientSC is a web-based platform designed specifically for hospitals to enhance the management of medical supplies. It enables users to easily add and track supplies, ensuring seamless patient care. The platform also emphasizes identifying substitutes for existing products, allowing organizations to address supply chain disruptions and product shortages swiftly.
Furthermore, efficientSC is regarded as an essential tool for modern healthcare supply chain management, offering a user-friendly interface and robust tracking capabilities.
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Client’s Location
USA
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Development Time
8 weeks
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Target Users
Hospital Supply Chain Managers, Healthcare Administrators, Healthcare IT Specialists, Hospital Operations Teams
Technologies Leveraged
We utilized the power of robust and secure technologies, tools, and frameworks to enhance the development of new features and functionalities on this website.
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ReactJS
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MySQL
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MongoDB
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AWS
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HTML5
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CSS
The Need
There is a prevalent need for efficient management of medical supplies in hospitals to ensure seamless operations and patient care. Many healthcare facilities face significant challenges in managing their medical supplies, which can disrupt essential operations. Common issues include critical supply shortages, expired products, and difficulties sourcing suitable substitutes during supply chain disruptions. By addressing these issues, hospitals can make sure they are better prepared to meet the demands of patient care.
Client Goals
Our client wanted to have a platform that addresses the critical needs of healthcare organizations by enhancing inventory management, minimizing stockouts and overstock situations. It should allow staff to easily add, track, and manage medical supplies, and also enable organizations to respond swiftly to supply chain disruptions through easy access to substitute products.
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Key Objectives
- Optimize Inventory Tracking
- Streamline Product Substitution
- Refine User Permissions
- Strengthen Security Measures
- Deliver Data-Driven Insights
- Improve User Interface
Digitally Appealing Designs
Our UI/UX team developed hi-fi prototype after low-fi approval, through intuitive interfaces and aesthetically appealing layouts.
Web Visual Designs
To design visually captivating websites, our UX experts combined creativity and functionality to create a simple yet impactful interface that delivers the brand's message.
Development
Our web platform caters to the expectations of administrators, sourcing staff, and operations staff. Focused on inventory management, efficientSC facilitates the tracking of medical products and their substitutes to ensure that hospitals can maintain an uninterrupted supply chain.
Add Substitutes
Add substitute items either directly or in response to requests from operational staff.
Request Assignment
Sourcing staff can reassign requests to another sourcing user if needed.
Substitute Tracking
Sourcing staff can track the history of substitutes added, including notes and attachments.
Request Notifications
Sourcing staff can get notified of new requests or changes to existing requests.
User Profile Management
Sourcing staff can effortlessly edit personal details and change passwords.
View Requested Substitutes
Sourcing staff can access a list of items for which substitutes have been requested.
Request Substitutes
Submit requests for substitute products to the organization admin or sourcing staff.
Track Request Status
Monitor the status of submitted requests and receive notifications upon fulfillment.
View Added Substitutes
Operation staff can access a list of substitutes that were added in response to requests.
Search and Filter
Operation staff can search for specific items and filter results based on various criteria.
Upload Attachments
Operation staff can attach relevant documents to substitute requests (e.g., specifications).
User Profile Management
Operation staff can edit personal details and change passwords.
Manage Organizations
Add, edit, activate, or deactivate organizations and their associated admin accounts.
User Management
Oversee all user accounts across organizations, like activating/deactivating staff members.
Master Data Import
Super admin can upload master item data and substitutes for each organization.
Substitute Management
Super admin can view and edit substitutes added across all the organizations.
Analytics Dashboard
Super admin can access high-level analytics and reports across all the organizations.
Profile Management
Super admin team can edit profile details and change the password whenever they need it.
Register
Organization admin can register and sign up using email.
Substitute Request Approval
Organization admin can review/approve substitute requests submitted by operational staff.
Master Item Management
Organization admin can view, edit, and manage the list of master items for sale.
Add/Edit Substitutes
Organization admin adds new substitutes or fulfills substitute requests with relevant items.
Notifications
Organization admin can receive notifications for new substitutes or staff-related updates.
Analytics
Monitor organization-specific metrics like average turnaround times for substitute requests.
Project Outcomes: Evaluating the Impact
efficientSC effectively met the requirements of customers as well as hospitals. It’s an advanced platform that significantly improves the inventory management processes.
- EfficientSC boosts efficiency by enabling quick tracking of medical supplies and substitutes, reducing downtime from stock shortages and ensuring continuous patient care.
- With improved visibility into inventory levels and usage patterns, hospitals can optimize procurement, reduce excess stock, and minimize waste, resulting in significant cost savings.
- By guaranteeing the availability of essential medical supplies, EfficientSC upholds high standards of patient safety and care.
- The platform’s real-time analytics provide hospital admins with valuable insights, empowering informed decisions on inventory management, procurement, and resource allocation.
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