scribeflo-logo Healthcare

Scribeflo: AI-Powered Medical Scribe Platform

  • IA PLANNING
  • USER JOURNEY
  • UX STRATEGY
  • UX/UI DESIGN
  • BRANDING
  • TESTING
  • iOS
  • Android
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About Scribeflo

Scribeflo is an AI-powered medical scribe platform designed to automate clinical documentation, allowing healthcare professionals to prioritize patient care over paperwork. Tailored for physicians, therapists, and allied health providers, Scribeflo transcribes real-time or recorded conversations into structured SOAP notes, offering speed, accuracy, and compliance across every medical interaction with adaptive personalization, multi-speaker detection, and HIPAA-compliant security, the platform revolutionizes how modern clinicians capture, manage, and refine medical records.

  • Client’s Location

    United States

  • Development Time

    10 Weeks

  • Target Users

    Physicians, Therapists, Clinics, Healthcare Administrators

Technologies Leveraged

We utilized strong and secure technologies, tools, and frameworks in the app to speed up the development of new features and functionalities.

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    ReactJS

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    Python

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    React Native

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    Open AI

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    PostgreSQL

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    JavaScript

The Need

Codiant identified a critical gap in the healthcare ecosystem: clinicians were spending excessive hours on documentation instead of patient care. Existing transcription tools lacked contextual understanding, adaptive formatting, and compliance-grade security. This led to cognitive fatigue, delayed entries, and data inconsistencies. With this insight, Codiant envisioned a smart, secure, and scalable AI scribe solution that would not only transcribe but also intelligently structure, personalize, and streamline clinical documentation.

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Client Goals

Codiant set out to build a real-time AI medical scribe that empowers physicians to focus on patient care instead of clerical work. Scribeflo was designed to transcribe conversations into structured clinical notes, adapt intelligently to each provider’s style, and uphold the highest standards of medical data compliance.

  • Web Objectives

    • Enable real-time and uploaded audio transcription into SOAP notes.
    • Provide speaker differentiation for clear, contextual documentation.
    • Support adaptive personalization to match each clinician’s note style.
    • Ensure HIPAA and SOC 2-compliant data security at all levels.
    • Offer cross-platform functionality with offline recording support.
    • Integrate smart editing tools for AI-powered note refinement.
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Mobile Visual Designs

Our UI/UX designing team developed hi-fi prototype after low-fi approval, through attractive user interfaces and aesthetically appealing layouts.

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Development

Our web development team started working on developing separate modules and detailed features for all the important stakeholders including patients as guest users and registered users. They implemented features like:

Real-Time Audio Capture

Record consultations live or upload files anytime from mobile or desktop to begin instant transcription.

SOAP Note Generator

Get accurate SOAP-format notes automatically created using the AI model, fully editable and exportable.

Speaker Role Differentiation

Distinguishes between physician, patient, and third-party (e.g., caregiver) voices for accurate documentation.

Magic Edit AI

AI-enhanced summaries refine clinical notes and ensure completeness based on past edits and tone.

Template-Based Notes

Use or customize reusable templates for visit types (e.g., annual checkup, follow-up, pain consult).

Cross-Device Syncing

Notes are instantly synced across devices—start on mobile and complete on desktop or vice versa.

Offline Recording Mode

Continue recording without internet; data auto-syncs to the cloud once online.

Searchable Note History

Access and search through prior consultation notes and edit logs at any time.

Customization Engine

Scribeflo learns a provider’s documentation tone, word choice, and style for smarter auto-completion.

Role-Based Access Control

Manage roles for physicians, therapists, assistants, and back-office staff with customizable permissions.

Usage Analytics Dashboard

Track how often features are used, what templates are most popular, and overall documentation times.

User Feedback Collection

Gather in-app user feedback and identify workflow issues or improvement opportunities in real-time.

Security Monitoring Tools

Monitor login activity, data access points, and user device compliance for HIPAA and SOC2.

Support Ticketing System

Admin dashboard allows responding to technical support issues or platform bugs raised by users.

Billing Integration Support

Export documentation summaries directly into billing codes or sync with third-party billing tools.

Compliance Documentation Logs

Download logs and data flow maps for compliance inspections and certifications.

Storage & Backup Controls

Manage encrypted cloud storage, set data retention policies, and perform scheduled backups.

Team Onboarding Manager

Invite new users, manage access requests, and handle onboarding directly from the admin portal.

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Project Outcomes: Evaluating the Impact

Scribeflo has significantly improved documentation efficiency for healthcare professionals, replacing manual data entry with smart, AI-powered notes. Codiant’s innovation empowered providers to spend more time with patients and less time behind a screen. The platform now serves as a cornerstone tool for clinics aiming to modernize operations while ensuring security and accuracy.

  • Documentation time reduced by up to 60%, freeing clinicians for patient care
  • 94% of early adopters report better accuracy and satisfaction with AI-generated notes
  • Adaptive personalization improves with continued use, enhancing long-term value
  • HIPAA and SOC 2 compliance-built trust for adoption in institutional healthcare settings
  • Offline access and multi-platform support increased usability across varied work environments

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