Healthcare Scribeflo: AI-Powered Medical Scribe Platform
- IA PLANNING
- USER JOURNEY
- UX STRATEGY
- UX/UI DESIGN
- BRANDING
- TESTING
- iOS
- Android
About Scribeflo
Scribeflo is an AI-powered medical scribe platform designed to automate clinical documentation, allowing healthcare professionals to prioritize patient care over paperwork. Tailored for physicians, therapists, and allied health providers, Scribeflo transcribes real-time or recorded conversations into structured SOAP notes, offering speed, accuracy, and compliance across every medical interaction with adaptive personalization, multi-speaker detection, and HIPAA-compliant security, the platform revolutionizes how modern clinicians capture, manage, and refine medical records.
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Client’s Location
United States
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Development Time
10 Weeks
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Target Users
Physicians, Therapists, Clinics, Healthcare Administrators
Technologies Leveraged
We utilized strong and secure technologies, tools, and frameworks in the app to speed up the development of new features and functionalities.
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ReactJS
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Python
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React Native
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Open AI
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PostgreSQL
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JavaScript
The Need
Codiant identified a critical gap in the healthcare ecosystem: clinicians were spending excessive hours on documentation instead of patient care. Existing transcription tools lacked contextual understanding, adaptive formatting, and compliance-grade security. This led to cognitive fatigue, delayed entries, and data inconsistencies. With this insight, Codiant envisioned a smart, secure, and scalable AI scribe solution that would not only transcribe but also intelligently structure, personalize, and streamline clinical documentation.
Client Goals
Codiant set out to build a real-time AI medical scribe that empowers physicians to focus on patient care instead of clerical work. Scribeflo was designed to transcribe conversations into structured clinical notes, adapt intelligently to each provider’s style, and uphold the highest standards of medical data compliance.
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Web Objectives
- Enable real-time and uploaded audio transcription into SOAP notes.
- Provide speaker differentiation for clear, contextual documentation.
- Support adaptive personalization to match each clinician’s note style.
- Ensure HIPAA and SOC 2-compliant data security at all levels.
- Offer cross-platform functionality with offline recording support.
- Integrate smart editing tools for AI-powered note refinement.
Mobile Visual Designs
Our UI/UX designing team developed hi-fi prototype after low-fi approval, through attractive user interfaces and aesthetically appealing layouts.
Development
Our web development team started working on developing separate modules and detailed features for all the important stakeholders including patients as guest users and registered users. They implemented features like:
Real-Time Audio Capture
Record consultations live or upload files anytime from mobile or desktop to begin instant transcription.
SOAP Note Generator
Get accurate SOAP-format notes automatically created using the AI model, fully editable and exportable.
Speaker Role Differentiation
Distinguishes between physician, patient, and third-party (e.g., caregiver) voices for accurate documentation.
Magic Edit AI
AI-enhanced summaries refine clinical notes and ensure completeness based on past edits and tone.
Template-Based Notes
Use or customize reusable templates for visit types (e.g., annual checkup, follow-up, pain consult).
Cross-Device Syncing
Notes are instantly synced across devices—start on mobile and complete on desktop or vice versa.
Offline Recording Mode
Continue recording without internet; data auto-syncs to the cloud once online.
Searchable Note History
Access and search through prior consultation notes and edit logs at any time.
Customization Engine
Scribeflo learns a provider’s documentation tone, word choice, and style for smarter auto-completion.
Role-Based Access Control
Manage roles for physicians, therapists, assistants, and back-office staff with customizable permissions.
Usage Analytics Dashboard
Track how often features are used, what templates are most popular, and overall documentation times.
User Feedback Collection
Gather in-app user feedback and identify workflow issues or improvement opportunities in real-time.
Security Monitoring Tools
Monitor login activity, data access points, and user device compliance for HIPAA and SOC2.
Support Ticketing System
Admin dashboard allows responding to technical support issues or platform bugs raised by users.
Billing Integration Support
Export documentation summaries directly into billing codes or sync with third-party billing tools.
Compliance Documentation Logs
Download logs and data flow maps for compliance inspections and certifications.
Storage & Backup Controls
Manage encrypted cloud storage, set data retention policies, and perform scheduled backups.
Team Onboarding Manager
Invite new users, manage access requests, and handle onboarding directly from the admin portal.
Project Outcomes: Evaluating the Impact
Scribeflo has significantly improved documentation efficiency for healthcare professionals, replacing manual data entry with smart, AI-powered notes. Codiant’s innovation empowered providers to spend more time with patients and less time behind a screen. The platform now serves as a cornerstone tool for clinics aiming to modernize operations while ensuring security and accuracy.
- Documentation time reduced by up to 60%, freeing clinicians for patient care
- 94% of early adopters report better accuracy and satisfaction with AI-generated notes
- Adaptive personalization improves with continued use, enhancing long-term value
- HIPAA and SOC 2 compliance-built trust for adoption in institutional healthcare settings
- Offline access and multi-platform support increased usability across varied work environments
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